To protect the health and safety of the public during the Coronavirus (COVID-19) pandemic, City Hall and other facilities are closed to the public until further notice. The City continues to provide services during this time and recommends using technological alternatives where possible. For more information related to City services during this emergency, please visit the Coronavirus (COVID-19) page or call the City at (310) 802-5000.

Public Records

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The City of Manhattan Beach is committed to open and transparent government. To that important end, the City Clerk's office created this web page to assist citizens wishing to make a California Public Records Act request. The California State Legislature adopted the Public Records Act in 1975. It is designed to give the public access to information in the possession of public agencies. The Act also provides that public records shall be open for inspection during regular office hours of the agency. The public can inspect or receive a copy of any record unless the record is exempted from disclosure under the act. The City has also adopted its own Public Records Act Protocol in addition to the State of California's Public Records Act. You may download a hard copy of the City's Public Records Act Protocol here.

Submitting Requests For Public Records

The City of Manhattan Beach now allows for members of the public to submit their public records request online. Please click here to submit a public records request electronically.

Written public records requests are still accepted by the City. Please direct public records requests to the City Clerk's office so that the request can be logged and tracked. Requests for public records may also be directed to the appropriate department or agency. Requests for public records should be in writing and should be as specific as possible. It is helpful for you to include the following information in your request, so that we may respond in a timely manner:
  • A statement that you are requesting information under the Public Records Act.
  • A clear and specific description of the information you are requesting. If possible, identify dates, subjects, titles, or authors of the documents requested.
  • Your contact information, including name, address, phone, fax, and email.

Requests for public records may be submitted by mail, email, fax or in person. If you are submitting your request by mail, please download and complete a Public Records Request Form and mail the form to:

Office of the City Clerk
1400 Highland Avenue
Manhattan Beach, CA 90266

Requests submitted via email should be directed to the City Clerk's office. Please download and attach a completed Public Records Request Form to your email.

If a request is being submitted by fax, please download the Public Records Request Form and fax the completed form to (310) 802-5051.

Type of Information That Can Be Requested

Public Records requests may be used to obtain "agency records," which include a wide variety of documents and other materials (including print, photographic and electronic formats) that were created or obtained by a City agency and are, at the time the request is filed, in the department's possession and control. The Public Records Act excludes certain categories of records from disclosure.

Response Time

A City agency receiving a request for documents under the Public Records Act has ten days in which to respond to the request. Responses to requests for multiple records, for records from various departments, or records that are stored off-site may take longer than ten days to respond. In this instance, the City will issue an extension letter and advise the requester when their request will be completed.

Charges For Public Records Requests

If copies are needed, a fee may be applied. Please review the fee schedule to view applicable charges.

Inspecting Public Records

Public records are open to inspection during regular office hours, 7:30 AM - 5:30 PM, Monday through Thursday, and 8:00 AM - 5:00 PM every other Friday. The Office of the City Clerk is located at:

Manhattan Beach City Hall
1400 Highland Avenue
Manhattan Beach, CA 90266

If you have any additional questions please contact the City Clerk's office at (310) 802-5056. Please download and complete a Public Records Request Form and submit the form to the City Clerk's office to initiate the process.

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